Beanworks vs Stampli Pricing and Approvals Compared

Short answer: Beanworks is now Quadient AP, so a Beanworks vs Stampli comparison is a Quadient AP vs Stampli comparison. Neither publishes a price. Quadient AP prices by the modules you take and your invoice volume, with unlimited users. Stampli prices by invoice volume, users and modules, and G2's listing shows month-to-month terms. Choose Quadient AP if you want purchase orders, expenses and payments in one subscription, including EFT for Canadian suppliers. Choose Stampli if approvers are the bottleneck and you want every question about an invoice handled on the invoice itself.

Beanworks vs Stampli at a glance

Quadient AP details come from Quadient's own pages and ERP Research's listing. Stampli details come from Stampli's pages and its G2 listing. Anything marked as claimed is the vendor's own statement.

Beanworks vs Stampli pricing

Both vendors make you talk to sales before you see a number, but the quotes are built from different inputs, and that is what you need to understand to compare them.

A Quadient AP quote starts with the four modules: invoices, purchase orders, expenses and payments. Users and storage are included without limit, so a 40-person approval chain costs the same as a 4-person one. What moves the price is how many modules you take and how many invoices you run. The trap is year two. A team that buys invoices only and adds purchase orders and payments later is buying two more modules at whatever rate applies then. Ask for all four prices on day one. Our Quadient AP pricing guide lists the variables in that quote.

A Stampli quote is built from invoice volume, the users you license, and add-on modules. Payments, Procurement and Vendor Management are billed separately from the core AP product. Directory estimates put AP-only use with basic features at roughly $500 to $800 a month. That is a third-party estimate, not a Stampli price, so treat it as a rough check on the number you are given. G2's listing shows month-to-month pricing with no annual contract, which lowers the risk of a bad fit. The Stampli pricing breakdown covers what pushes a quote up.

To make the two proposals comparable, send both vendors the same one-page scope: yearly invoice count, number of approvers, the modules you need now and in 18 months, your accounting system, and how you pay vendors today. Ask each for a three-year total including implementation. Then put a published number next to both. A team running 150 invoices a month would pay $49 a month on AutoPayables Growth, or $288 billed yearly. A team running 1,500 a month would pay $149 a month on Scale, or $888 a year. You do not have to buy it for the comparison to be useful. A published price tells you how much of each quote is software and how much is service.

Is Stampli easier to use than Quadient's AP automation platform?

For approvers who rarely log in, usually yes. Stampli is built around a conversation attached to each invoice. A department head gets a question about a specific line, answers it on the invoice, and the history stays with the bill for the auditor. People who approve five invoices a month do not have to learn a workflow, they just reply.

Quadient AP is built around rules. You set routing by amount, department or supplier, invoices and payments follow separate approval paths, and reminders and escalation chase anyone who sits on a bill. That is easier for the AP team that owns the process and for a controller who wants every invoice to follow the same path. It asks a little more of the occasional approver.

So the honest answer depends on who you are trying to make life easier for. If AP spends its week chasing approvers by email, Stampli's model removes most of that. If the problem is invoices being approved by the wrong person, Quadient AP's rules fix it more directly.

Quadient vs Stampli for AP automation, which should I choose?

Choose Quadient AP if you want one vendor for invoices, purchase orders, employee expenses and payments, you have Canadian suppliers you pay by EFT, or you run Dynamics GP or Xero. Its unlimited-user model also favors companies with many occasional approvers.

Choose Stampli if approvals are the slowest step, you want a short commitment, or you run an ERP that Stampli connects to and Quadient AP does not name, such as Vista or Sage 300 CRE. Stampli also suits teams that want to keep paying vendors the way they do now, since it does not operate a supplier network of its own.

If you are still building the shortlist, the Beanworks competitors comparison sets Quadient AP against Tipalti and AvidXchange as well, and Stampli alternatives does the same from the other side.

Reading Stampli's own Stampli vs. Beanworks page

Stampli publishes a page titled "Stampli vs. Beanworks". It is worth reading for one reason: it contains no facts about Beanworks at all. There are no Beanworks features, no prices and no numbers, only Stampli claims. Stampli says it can improve invoice approval times "by as much as 80%" and that you will be "up and running in a day". Elsewhere Stampli says its AI assistant, Billy, does "89% of the actual work" and maps "more than 2,700 ERP-aligned fields". These may be true for some customers. None of them tells you how Stampli compares with Quadient AP. Quadient does the same in reverse on its own comparison pages. Vendor comparisons are sales pages, so build your own table from documented features and a test on your own invoices.

Ask how each connector actually works

Both vendors list a long set of accounting systems, but a name on a list does not tell you how the data moves. Stampli itself uses different mechanisms for different ERPs. For Sage 100 it describes a two-way "Bridge" that pulls full purchase order data every two hours. For Vista and Sage 300 CRE it describes a file integration that syncs invoice coding and payment data. Quadient AP describes SmartSync and API connectors with near real-time updates for its main systems.

A live API, a scheduled file and a bridge service installed next to your server behave very differently at month-end. Ask both vendors which one applies to your exact system and edition, how often it runs, and what happens to an approved bill when the sync fails.

The switch is also when other month-end chores tend to break. If you run QuickBooks Online and the bank feed drops during the changeover, you can convert the bank statement into a QuickBooks file and import it, so reconciliation keeps pace while the new AP tool handles the bills.

What to ask both vendors before you sign

• What is the three-year total for our exact scope, including implementation and every module we might add?
• Is our ERP connected by live API, file or bridge, and how often does it sync?
• Can you code three of our longest invoices to the line in the demo?
• Who pays any payment fees, us or our vendors, and what are they?
• What notice and price cap apply at renewal?
• How do we export our invoices, approvals and audit trail if we leave?

Where AutoPayables fits

AutoPayables is for US teams that want to see the price and try the workflow before talking to anyone. The plans are on the pricing page, and your first 20 invoices are a one-time trial.

It reads invoices you upload or forward by email, codes each line to your GL accounts, checks for duplicates, matches against purchase orders two-way or three-way with a tolerance, routes bills over your approval threshold, and keeps a full approval log. Payment runs produce NACHA ACH files, check PDFs with Positive Pay files, and ISO 20022 wire files that you send from your own bank, with no per-payment fee from us. It syncs with QuickBooks Online, Xero, NetSuite and Sage on Growth and up.

It does not offer Stampli-style conversation threads on each invoice, multi-step approval chains by department or role, virtual cards, employee expenses, Canadian EFT files, or prebuilt SAP, Oracle or Dynamics connectors. If those matter, Stampli or Quadient AP belongs on your list. If you also have AvidXchange in the running, our AvidXchange vs Quadient AP comparison covers that pairing, and BILL vs Stampli covers the per-user alternative. When you are ready, create your account and run your own invoices through it.