How it works
How AP automation works
From a messy inbox of invoices to a clean, paid ledger. Capture, approve, pay, in six steps.
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1
Capture the invoice
Upload one or many invoices, or push them in via the API. AutoPayables stores the original document securely and kicks off AI extraction.
Bill status
Uploaded
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2
AI reads the data
Our AI extracts the vendor, invoice number, dates, tax, totals and every line item. It matches an existing vendor or creates a new one, and derives the due date from your payment terms.
Bill status
Extracted
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3
Review the draft
You get a pre-filled draft bill. Verify the numbers, code line items to GL accounts, and tweak anything the AI missed.
Bill status
Draft
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4
Route for approval
Submit the bill. If it is over your approval threshold it goes to the approval inbox, otherwise it is auto-approved and ready to pay.
Bill status
Pending approval
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5
Pay your vendors
Batch approved bills into a payment run grouped by vendor. Record the method and reference, and balances update automatically.
Bill status
Paid
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6
Stay on top of it
Your dashboard shows total payable, overdue, upcoming and a 6-week cash forecast. Reports cover aging, vendor spend and GL.
Bill status
Closed
See it on your own invoice
Your first 20 invoices are free to try, one time. No card, no setup.