How AP automation works: capture, approve, pay

From a messy inbox of invoices to a clean, paid ledger, here's the flow.

  1. 1

    Capture the invoice

    Upload one or many invoices, or push them in via the API. AutoPayables stores the original document securely and kicks off AI extraction.

  2. 2

    AI reads the data

    Our AI extracts the vendor, invoice number, dates, tax, totals and every line item. It matches an existing vendor or creates a new one, and derives the due date from your payment terms.

  3. 3

    Review the draft

    You get a pre-filled draft bill. Verify the numbers, code line items to GL accounts, and tweak anything the AI missed.

  4. 4

    Route for approval

    Submit the bill. If it is over your approval threshold it goes to the approval inbox; otherwise it is auto-approved and ready to pay.

  5. 5

    Pay your vendors

    Batch approved bills into a payment run grouped by vendor. Record the method and reference, and balances update automatically.

  6. 6

    Stay on top of it

    Your dashboard shows total payable, overdue, upcoming and a 6-week cash forecast. Reports cover aging, vendor spend and GL.

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