AvidXchange vs Quadient AP and AvidXchange vs Beanworks Pricing and Payments Compared

AvidXchange vs Quadient AP, the short answer

AvidXchange and Quadient AP (the product sold as Beanworks until late 2022) both automate invoice capture, approval and payment for mid-market finance teams, and both are quote only. The real split is payments. AvidXchange pays your vendors through its own managed network and collects part of the cost from those vendors as per-transaction fees. Quadient AP sells payments as one of four modules you add to your own subscription, with ACH in the US and EFT in Canada. Pick AvidXchange if you want payment execution taken off your desk and you run an industry system like a construction or property ERP. Pick Quadient AP if you want purchase orders, expenses and payments in one place under your control. If you want a published price before any call, neither offers one.

AvidXchange vs Quadient AP comparison table

The AvidXchange and Quadient AP columns come from each vendor's own pages and from ERP Research's side-by-side listing. Where ERP Research marks a feature "not evidenced", it found no public documentation. That is not proof the feature is missing, so put it on your demo checklist.

Is AvidXchange or Quadient better for mid-market AP automation?

For a mid-market team, AvidXchange is the better fit when payment execution is the pain and Quadient AP is the better fit when workflow control is the pain. AvidXchange's strength is a supplier network it says reaches more than a million businesses, so your team stops printing checks and chasing vendor bank details. Quadient AP's strength is breadth inside one subscription: invoices, purchase orders, employee expenses and payments, with approval rules you set by amount, department or supplier.

Two practical tests settle most evaluations. First, ask how many of your top 50 vendors you are willing to have contacted by a third party asking them to switch how they get paid. If the answer is "most of them", AvidXchange's model works well. If your vendor relationships are sensitive, a payments module you run yourself is the safer choice. Second, count the people who approve invoices. Quadient AP includes unlimited users, which suits approval chains that touch every department head.

How AvidXchange and Quadient AP price

Neither vendor prints a rate, so the useful work is understanding what each quote is made of before the first call.

An AvidXchange quote has three parts

There is a software subscription, tiered on your monthly invoice volume and the modules you take. There is a one-time implementation fee for the ERP connection, configuration and training. And there is the payment network, which is where most buyers get surprised. Suppliers who accept electronic payments through AvidPay Direct pay a per-transaction fee to receive the money. AvidXchange says there are no monthly, annual or startup fees for suppliers, but the per-payment rate is set in each supplier's own Supplier Services Agreement and there is no single published figure. ERP Research reports a year-one cost of $25,000 to $40,000 for a typical buyer, and TrustRadius lists a starting price of $5,000 per license. Both are directory figures, not AvidXchange prices, so use them as a sanity check and nothing more. Our AvidXchange pricing breakdown goes through each line.

A Quadient AP quote is built from modules

Quadient AP is sold as four modules: invoices, purchase orders, expenses and payments. Users and storage are unlimited, so the meter is the modules you take and the invoice volume you run. That makes the first-year number easy to understand and the second-year number easy to underestimate, because a team that starts with invoices and adds purchase orders and payments later is buying two more modules. Ask for the price of all four on day one, even the ones you are not buying yet. The Quadient AP pricing guide lists the variables that move that quote.

A quick way to make the two proposals comparable: write down your yearly supplier invoice count, the share you pay by check today, and your number of approvers. Ask both vendors to price exactly that scope over three years, including implementation and any payment fees on either side. If you want a published number to anchor the conversation, AutoPayables costs $49 a month for 200 invoices or $149 a month for unlimited invoices, and the wider AP automation pricing comparison shows where other vendors land.

Payments are the biggest difference

AvidXchange runs a managed payment service. You approve a batch, AvidXchange pays the vendors by ACH, virtual card or check, and its team contacts your vendors to enroll them on electronic payment. That outreach is the point for some buyers and the problem for others. Card payments can earn rebates for the payer, while the vendor carries the acceptance cost. Paymode, Bottomline's network, works on a similar supplier-funded model.

Quadient AP keeps payments inside its own module and inside your relationship with the vendor. ERP Research lists ACH in the US, EFT in Canada and virtual card. For a US company with a Canadian subsidiary paying Canadian suppliers, that EFT support is a genuine reason to shortlist Quadient. In its own January 2026 comparison post, Quadient describes AvidXchange's payments as outsourced with per-transaction fees and less direct control. That is a competitor's framing, but it points at the right question: who owns the vendor conversation when a payment goes wrong?

How does Quadient AP automation compare to AvidXchange?

On capture, coding and approvals, the products are closer than their marketing suggests. Both read invoices with OCR and machine learning, both route for approval, and both match invoices to purchase orders. ERP Research found two-way PO matching documented for both and three-way matching documented for neither, so test three-way matching on a demo with your own receiving data if you need it.

The documented differences are narrower. ERP Research found budget checks and approval reminders and escalations documented for Quadient AP, and multi-entity routing plus an open API documented for AvidXchange. Quadient's own post goes further and says AvidXchange captures header-level data by default, with line items only in some modules, and syncs mostly in batches. Treat those as vendor claims and check them: send both vendors three of your longest invoices and ask to see the line items coded in the demo, not a slide.

ERP connectors

AvidXchange has the longer connector list. ERP Research cites 265+ accounting and ERP integrations and names NetSuite, Acumatica, Sage Intacct, Microsoft Dynamics 365 and QuickBooks, with certified NetSuite and Acumatica marketplace listings. Its construction roots run deep too. AvidXchange bought Core Associates, the maker of TimberScan for Sage 300 CRE, and much of its customer base sits in construction and real estate. If you run a niche industry ERP, AvidXchange is more likely to have a connector for it.

Quadient AP names NetSuite, QuickBooks, Sage Intacct and Dynamics 365, plus Sage 50, 100, 300 and 500, Dynamics GP and Xero. That covers most small and mid-market accounting systems, and the Dynamics GP and Xero connectors matter if you run either. Whichever you pick, ask one question about your own system: is the connection a live API, a scheduled file exchange, or a service installed next to your server? The same vendor often uses different mechanisms for different ERPs, and the answer changes how fast an approved bill shows up in your ledger.

AvidXchange vs Beanworks

If you are reading reviews that compare AvidXchange with Beanworks, you are reading about Quadient AP. Quadient, a French company best known in the US for postage and mailing equipment, bought Vancouver-based Beanworks in March 2021 and renamed the product in November 2022. A large part of the review history still uses the old name, so search both. Quadient also sells an AR product, Quadient AR by YayPay, so check which product a review or a sales rep is talking about. Our Beanworks competitors comparison covers how the product stacks up against Tipalti and Stampli as well.

Ownership changes and what they mean at renewal

Both products changed hands recently. AvidXchange was taken private in October 2025 by TPG together with Corpay, in a $2.2 billion deal with Corpay holding about a third. Corpay is itself a large payments company, so it is reasonable to expect the payments side of AvidXchange to get more attention, and our Corpay vs AvidXchange comparison looks at that overlap. Quadient AP has sat inside a much larger mailing and communications group since 2021. Neither change is a reason to avoid either vendor. Both are reasons to ask for renewal caps and price protection in writing for at least three years.

Where AutoPayables fits

AutoPayables is for US teams that want the AP workflow without a sales cycle or a payment network in the middle. The price is on the pricing page, and you can run your first 20 invoices before paying anything.

What it does: AI capture from uploaded or forwarded invoices, line-level GL coding, duplicate invoice checks, two-way and three-way PO matching with tolerance, an approval threshold with a full approval log, and batch payment runs that produce NACHA ACH files, check PDFs with Positive Pay files, and ISO 20022 wire files you send from your own bank. It syncs with QuickBooks Online, Xero, NetSuite and Sage on Growth and up, exports CSV ledger files, builds a 1099 summary, and offers a REST API on Scale.

What it does not do: it does not move money for you, issue virtual cards, enroll your vendors in a network, run multi-step approval chains by department or role, handle employee expense reports, produce Canadian EFT files, or offer prebuilt SAP, Oracle or Dynamics connectors. If you need any of those, AvidXchange or Quadient AP is the better shortlist, and our AvidXchange alternatives and Quadient AP vs Yooz pages are good next reads. If you are also weighing Stampli, see Beanworks vs Stampli pricing and approvals.