Quadient AP vs Yooz and Beanworks vs Yooz Pricing, Capture and Payments Compared

Quadient AP vs Yooz, the short answer

Quadient AP (the product formerly sold as Beanworks) and Yooz are closer to each other than to anything else in the category. Both are cloud AP automation tools for small and mid-market finance teams, both include unlimited users, both bill on how many documents you run rather than how many people log in, and neither publishes a rate card. Choose Quadient AP if you want purchase orders, employee expenses and payments as separate modules you can add one at a time, with ACH in the US and EFT in Canada. Choose Yooz if capture and line-item extraction are the whole job and you want a 15 day trial in a production environment before you sign. If you need a published price today, neither gives you one, which is the gap AutoPayables fills at $49 or $149 a month.

Quadient AP vs Yooz comparison table

The Quadient AP and Yooz columns come from each vendor's own pages and from ERP Research's side-by-side listing. Where a feature is not listed for a vendor, treat it as "not documented publicly" and confirm it on a demo.

Pricing compared and why neither quote is comparable to the other

Neither vendor will give you a number without a conversation, so the useful question is what each quote is built from.

A Quadient AP quote has two inputs: which of the four modules you take, and your invoice volume. A team that only wants invoice capture and approval pays for one module. The same team adding purchase orders and payments a year later is buying two more. That modularity is the reason to pick Quadient AP and also the reason its year-two cost tends to differ from its year-one cost. Ask for the price of every module on day one, even the ones you are not buying yet. Our Quadient AP pricing breakdown lists the six variables in that quote.

A Yooz quote has one main input, document volume. Yooz's pricing page shows no plan price, only the model and a savings calculator. ERP Research reports a Yooz starting price of $1.99 per document that falls toward $1.00 at volume. That figure is a directory's, not one Yooz prints on its own pricing page, so use it as a sanity check on your quote and nothing more. The detail is in our Yooz pricing guide.

Because both meters run on documents, the comparison comes down to arithmetic you can do before either call. Count last year's supplier invoices, add credit memos and statements if you plan to process those too, and divide by twelve. That monthly figure is what both vendors will ask for first. If it is under 200, a flat $49 plan beats any per-document quote you are likely to get. If it is in the thousands, per-document pricing gets expensive quickly and a flat unlimited plan is worth pricing alongside both.

Capture and coding

Yooz has the longer history here. The company comes out of document automation, and public documentation supports header and line-item extraction, a model that learns from corrections, and a vendor claim that roughly 80 percent of invoices can be processed without a touch. Quadient AP describes its capture as proprietary AI with automated GL coding, and reviewers on the directories generally describe it as easy for approvers to use.

Vendor accuracy claims are measured on the vendor's own invoice mix, not yours. A distributor with 60-line invoices and a law firm with one-line invoices will see very different results from the same engine. The only number that matters is the one you measure on your own worst invoices, which is why a trial beats a demo. Yooz offers one for 15 days. AutoPayables lets you upload your first 20 invoices at the top of this page and see every extracted field, with each line coded to its own GL account.

Approvals, purchase orders and payments

Quadient AP has the more developed approval and purchasing story of the two. Its purchase order module handles requisition and PO approval before the invoice arrives, and public documentation supports multi-level, rules-based routing with role-based access controls. If your auditors want requisition-to-payment in one tool, that matters.

Yooz covers approvals including mobile sign-off and supports purchase order handling, and adds two things Quadient's public pages do not emphasize: supplier statement reconciliation and fraud and duplicate-payment analytics.

On payments, Quadient AP executes ACH in the US and EFT in Canada plus virtual card, which suits a company with entities on both sides of the border. YoozPay covers ACH, virtual card and check for US payers. Both move the money for you. AutoPayables works differently: it builds the payment run and gives you a NACHA file, a check run with a Positive Pay file, or a wire file to upload to your own business bank, so funds leave your account directly and there is no per-payment fee on top of the plan. If you want the vendor to move money, that is a point for Quadient or Yooz. If you would rather keep payments with the bank you already have, see how NACHA file software for accounts payable works.

ERP and accounting integrations

Both lists overlap on the mid-market standards: NetSuite, QuickBooks, Sage Intacct and Microsoft Dynamics 365. Yooz adds Acumatica, with certified NetSuite SuiteApp and Acumatica Marketplace listings, and states connectors to more than 250 financial systems. Quadient AP adds Dynamics GP, Xero and several Sage products, with certified NetSuite and QuickBooks listings.

A logo on an integrations page tells you nothing about how the connection works. Ask each vendor whether the connector for your exact ERP edition is a live API sync, a scheduled file exchange, or a service installed next to an on-premises system, and how often purchase orders and vendor records refresh. The same vendor often uses different mechanisms for different ERPs. Our AP automation integrations guide lists the questions to ask.

Is Quadient AP the same as Beanworks?

Yes. Beanworks was a Vancouver AP automation company that Quadient announced it was acquiring in March 2021, and the product was renamed Quadient AP in November 2022. Searches for "Beanworks vs Yooz" and "Quadient AP vs Yooz" are comparing the same two products. One caution when reading reviews: Quadient also sells an accounts receivable product, so check that a review or a quoted feature is about Quadient AP and not Quadient AR. If you are replacing it, our list of Beanworks competitors covers the wider field.

Where AutoPayables fits against both

AutoPayables is the option to price when you do not want a sales cycle to find out what AP automation costs. The plans are public: Growth is $49 a month for 200 invoices and Scale is $149 a month for unlimited invoices, with no per-user or per-payment fee, and you can cancel from your account settings. Invoices arrive by upload or by forwarding email, the AI reads header and line items, each line is coded to its own GL account, invoices are checked for duplicates and matched to purchase orders, bills over your approval threshold wait for sign-off with a logged audit trail, and approved bills go into a batch payment run. Bills, vendors and payments sync to QuickBooks Online, Xero, NetSuite or Sage.

What AutoPayables does and does not do

If the right-hand column contains something you need, shortlist Quadient AP or Yooz and use the published AutoPayables price as your anchor in the negotiation. If it does not, you can be live this afternoon. The full AP automation pricing comparison shows every vendor that publishes a number.

Six questions to put to both vendors

1. What is the per-document rate at my current volume, and at double my current volume?
2. What counts as a document: invoices only, or also credit memos, statements and purchase orders?
3. What happens if I go over the contracted volume mid-term?
4. Is implementation priced separately, and how many hours are included?
5. For my ERP edition, is the connector a live API sync or a file exchange?
6. What is the initial term, and how much notice is required to stop a renewal?

The last question matters more than buyers expect. Contract terms in this category are rarely public, and AP automation with no long-term contract is its own short list.