HH2 Document Flow Alternatives for Sage 300 CRE AP

Short answer: the realistic hh2 Document Flow alternatives for a Sage 300 CRE shop are AvidXchange TimberScan, Sage Paperless Construction and a general AP tool such as AutoPayables or Stampli. Only TimberScan and Sage Paperless are built specifically around Sage 300 CRE. The general tools win on price visibility and speed to start, and lose on construction compliance. Before you switch, decide which hh2 job you actually need to keep.

Why contractors look for hh2 Document Flow alternatives

hh2 is well known in Sage 300 CRE circles. It takes email, PDF or paper invoices, pulls Sage job, vendor and cost code data to reduce coding errors, and routes invoices to project managers, superintendents or executives. It markets a 99 percent drop in coding errors and more than 3,600 construction accounting teams. It does not publish pricing.

The reasons people shop around are ordinary. A CFMA forum thread from 2023 asked for a Sage 300 CRE alternative because the poster kept hitting mobile app sync problems and trouble exporting invoices into Sage. One thread is not a verdict on the product, but it names the two things worth testing in any replacement, which are field approvals on a phone and the hand-off into Sage. The other common triggers are a renewal quote, a rising invoice count, and the wish to see a price before a call.

The shortlist

Our full comparison of AP automation software for Sage 300 CRE goes deeper on TimberScan and Stampli. If Paperless is on your list, read the Sage Paperless Construction alternative page too, since Sage's purchase of Paperless changes how that conversation goes.

What to test before you leave hh2

Write down what hh2 does for you today, then test every candidate against that list rather than against its own demo.

• Job and cost code lookup. The coder should pick from live Sage data, not free text.
• Field approval on a phone. Hand a superintendent a real invoice and time it.
• The hand-off. Does an approved invoice post live, or arrive as a file someone imports? Count the minutes per week.
• Multi-job subcontractor invoices. Split one across three jobs and check every distribution line.
• Price in writing. A three-year total including onboarding, so quotes compare.

Where a general AP tool is enough

If your hh2 use is mostly capture, coding and routing, a general tool covers it. AutoPayables reads the invoice, suggests GL coding, routes by rule, checks for duplicates and matches against purchase orders. Approved invoices leave through a coded export, or through the REST API on the Scale plan if your Sage partner prefers to post them on a schedule. Commitment and retainage accounting stays in Sage 300 CRE. If you need lien waivers inside the same workflow, shortlist TimberScan or Sage Paperless instead.

Is the problem hh2 or the Sage import

Before you replace anything, find out where the friction sits. If invoices are coded and approved fine but fail on the way into Sage 300 CRE, the cause is often the import format, a cost type mismatch or a closed period, and a new front end inherits the same problem. If the friction is the app itself, slow sync or approvers who give up on their phones, a replacement helps. Pull ten failed or delayed invoices from the last two months and label each one. That list is your requirements document, and it is more useful to a vendor than a feature checklist.

Which option fits which contractor

Heavy subcontractor compliance, Sage 300 CRE, several hundred invoices a month. Shortlist TimberScan and Sage Paperless Construction. Lien waiver records and approvals by commitment are the reason to pay for a specialist.

Coding and field approval are the pain, compliance runs elsewhere. hh2 itself may already be the right answer, and the fix could be a better rollout. A general tool is the cheaper test of whether you need a specialist at all.

Smaller firm that wants a price before a call. A listed plan lets you test on real invoices the same day. AutoPayables offers a 20-invoice trial and a Growth plan at $49 a month for 200 invoices, so a month of live use costs less than the time spent scheduling one demo.

ERP migration on the horizon. Choose a tool that syncs with more than one system, so the AP workflow does not have to be rebuilt when the ledger changes.

Contract points to settle on any switch

Ask for the term and the notice period for cancellation, what happens to your archived invoice images if you leave, and whether per-user or per-invoice fees apply as you grow. Ask how the vendor handles a change of ownership, because Paperless just changed hands and the AP market keeps consolidating. Get the answers in the order form, not in an email from a sales rep.

How to switch without losing a close

Run the new tool in parallel on one job or one entity for a full close, not a week. Keep hh2 live until the first month reconciles to the Sage AP subledger. Move the vendor and cost code mappings first, because wrong mappings are what makes people blame the new tool. Then move the approvers, starting with the project managers who complain loudest, since they will find the gaps fast.

Moving a cost code list or vendor master between systems is also where a spreadsheet gets messy. A data integration platform can handle the repeatable part of that so the switch is a one-time cleanup rather than a recurring chore.

FAQ

What are the best alternatives to hh2 Document Flow?

For Sage 300 CRE, the closest are AvidXchange TimberScan and Sage Paperless Construction. General AP tools such as Stampli and AutoPayables work when you mainly need capture, coding and approvals. Test the hand-off into Sage on each, because that decides how much manual reconciliation remains.

Does hh2 publish its pricing?

No. hh2 sells by quote, as do TimberScan and Sage Paperless Construction. If a listed price matters, AutoPayables Growth is $49 a month for 200 invoices with no per-user fee. Always request a three-year total in writing for any quote.

Can I use AutoPayables with Sage 300 CRE?

Yes, through a coded export or the REST API on the Scale plan. It is not a native Sage module. Sage 300 CRE remains your system of record for jobs, commitments and retainage, and AutoPayables handles capture, coding, approval and duplicate checks.